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ABB has implemented a “No PO – No Pay” policy, by which vendors are required to provide a purchase order (PO) number on the invoice in order for ABB to accept and process the invoice. As most ABB transactions require a PO, please ensure that you always request a PO from ABB buyers before commencing any work. Whenever a PO is provided, it needs to be clearly indicated on the invoice before submission. We strongly recommend one PO per ONE invoice to ensure timely processing and payment.
The information on the invoice should match the details defined in the PO, i.e. the PO line item number, PO material number, delivery note number, unit price, quantity (partial or full), currency, etc. If the PO is incorrect/incomplete or have any changes after issuance, request a correction of the PO immediately; otherwise there is a risk of late payment.
In case invoices are sent to ABB without a PO, ABB reserves the right to return the invoice to the supplier with the reason specified. In this case, the invoice is considered incomplete and must be replaced with a correct invoice.
Our preferred option of receiving an invoice is electronically, where allowed by law (machine-readable PDF via email and an e-invoice/EDI, if available in the ABB country).
- Correct and timely submission of invoices
The timely submission of invoices with correct invoice information is critical for ABB to process and make the payment on time. Please ensure that all invoices are sent to the correct address.
- Meeting national legal requirements and ABB’s invoice requirement
It is important for suppliers to ensure that national legal requirements and ABB’s invoice requirement are met. Any invoice that does not meet the mandatory requirements will not be accepted.
Please click here to see information on invoice address and requirements.
ABB applies a 3-way match concept, by which the purchase order, the goods/service receipt, and the invoice need to be successfully matched before the invoice can be ready for payment. The invoice should only be sent to ABB according to agreed incoterms for goods and services already received by ABB.